President Alstenia Smith-Sellers
president@dawnbreakers.info

The President serves as the club's chief executive officer, responsible for general supervision and operation of the club.

The President holds the most important office in a Toastmasters club. As President, you provide the leadership and guidance the club needs to meet its standards and to become a Distinguished Club. You are responsible for providing the supportive club environment members need to fulfill their self-development goals, for making sure that members benefit from the Toastmasters educational program, and that the club recruits new members and retains current ones.

The primary responsibilities are:

• Ensure club officers meet club officer and club meeting standards
• Oversee Distinguished Club Program goals and ensure the club is a Distinguished Club
• Encourage communication and leadership development through promoting the CC, AC, CL, and AL awards
  
• Attend district-sponsored club officer training
• Make sure guests are warmly and enthusiastically welcomed and introduced
• Recognize member achievements in Toastmasters and in their personal lives

Vice President of Education
education@dawnbreakers.info

The Vice President Education, the second highest ranking Club officer,  is responsible for planning successful club meetings so that each member has the opportunity to achieve his or her educational goals.

The Vice President of Education presides at club and executive committee meetings in the absence of the president.

The responsibilities of the Vice President of Education:

•  Plan club meetings, completing schedules and assignments at least three weeks in advance and confirming each schedule five to seven days before the meeting
• Promote participation in the educational program and encourage new members to commit to achieve the CC Award within one year or less
• Assign every new member a mentor
• Ensure a club member conducts The Successful Club Series programs Evaluate to Motivate, Moments of Truth, Mentoring and Finding New Members for Your Club at least once per year
• Monitor club performance quarterly in cooperation with the club President
• Initial Speakers’ Project Completion Records and ensure eligible members fill out their award applications
• Preside over the meeting when the President is absent.

• Attend district-sponsored club officer training.
• Conduct ongoing membership building programs and efforts.
• Follow up on and keep track of guests, new members and members not attending meetings.
• Explain the educational program to all prospective members, get their commitment to join and collect membership applications. Bring the applications to the club for voting and, if the members are accepted, collect dues and fees and give them to the treasurer with the applications.
• Attend club executive committee meetings.

• Greet guests and have each complete a guest card.
• Report on current membership, promote membership campaigns and welcome new members.
• Work with the president and vice president education to ensure each new member is formally inducted at the first meeting after being voted in by the club.
• Help guests wishing to join complete the membership applications.
• Speak with fellow members to determine if their needs are being met.

• Announce upcoming events and programs.
• Ask for contributions to the newsletter and/or Web site.
• Greet members and guests

• Attend district-sponsored club officer training.
• Promote the club to local media.
• Produce and distribute a club newsletter at least monthly, and/or maintain a club Web site.
• Promote membership programs.
• Attend club executive committee meetings.
• Attend other Toastmasters events.
• Arrange for a replacement if unable to attend a club meeting.
• Prepare your successor for office.

• Attend district-sponsored club officer training.
• Maintain accurate membership roster and give it to treasurer to submit with dues.
• Submit new club officer list to World Headquarters within 10 days after elections via Web site or mail. Also, submit any changes to club officers immediately to WHQ.
• Keep club files, including the club charter, Constitution and Bylaws, minutes, resolutions and correspondence.
• Attend club executive committee meetings.

• Record and read meeting minutes.
• Greet members and guests.

Treasurer
treasurer@dawnbreakers.info

 The Treasurer is responsible for keeping clear and accurate financial records of club business and for seeing that the club remains financially stable.

• Prepare a budget to be approved by the executive committee and membership within one month of taking office.
• Provide the bank with a new signature card by July 1/January 1.
• Prepare and send dues statements by August 15/February 15.
• Collect and pay dues to World Headquarters by October 1 and April 1, and work with the vice president membership to contact members who have not paid dues. Pay dues online.
• Submit new member applications and dues to World Headquarters within 48 hours of receipt. Add new members online.
• Pay bills as due.
• Keep records of all financial transactions.
• Present verbal and written financial reports quarterly (October 15, January 15, April 15 and July 15).
• Submit club accounts for audit.
• Attend club executive committee meetings.
• Attend district-sponsored club officer training.

• Receive completed new member applications and dues.
• Announce when dues are due and explain dues structure.

Sergeant-at-Arms
sergeantatarms@dawnbreakers.info

• Attend district-sponsored club officer training.
• Schedule the meeting location.
• Maintain club equipment and check after every meeting to ensure adequate supplies are available.
• Attend club executive committee meetings.
• Arrange for a replacement if you are unable to attend a club meeting or if you need assistance.
• Prepare your successor for office.

• Arrange the room and equipment at least 10 minutes before the meeting begins. Make sure the lectern is in place, the banner displayed, evaluation forms and ballots distributed, awards, supply catalog, progress chart and educational material displayed, place cards arranged and name badges available.
• Greet members and guests and arrange for guests to sit with members.
• Greet visiting officers and escort them to the club president.
• Arrange for food service at meal meetings.
• Ensure the meeting starts on time.

• Preserving Distinguished Club Plan continuity
• Club Advisor to Executive Committee
• Club Ambassador for community and club events